Call for Presentations
21st Annual Regional Aquatics Workshop
June 18-21, 2007
Pittsburgh Zoo & PPG Aquarium invites you to
actively participate in the 21st annual RAW being help in
Pittsburgh, Pa. RAW prides itself on being an opportunity to actively
foster communication amongst all levels of aquarium operations from
entry level aquarist through facility director. This community relies
on information sharing to advance our husbandry skills and exhibit
operations, collaborate on conservation and research and mentor the
professionals of tomorrow. This year, along with the usual range of
topics for discussion we are devoting sessions to specific topics; sea
dragons & sygnatids and quarantine.
Individual presentations will be a maximum
of 20 minutes in length (15 for presentation and 5 for Q&A)
Power point presentation are preferred,
but other forms of media can be made available at request. Please
specify your needs when you submit your abstract.
Poster Presentations are also encouraged.
Appropriate venues for display and author interaction will be provided
throughout the workshop proceedings. Click here for guidelines to poster
Abstracts are required and will be
submitted for later publication in Drum and Croaker. Please send
informal abstracts in Microsoft Word format to:
Dr. Bill Langbauer / Shelby Wyzykowski
Pittsburgh Zoo & PPG Aquarium
1 Wild Place
Pittsburgh, Pa 15206
All abstract submissions are due Monday
April 30, 2007. Early abstract submissions are encouraged. Authors
will be notified by May 2, 2007 regarding the status of their
Format for Abstract Submission
Provide the following information
Author/Presenter; Name Affiliation
Mailing address Phone Fax Email
Preferred Presentation format: Oral
Abstracts should be prepared as follows:
First Line: Title
Second Line: Author(s)
Third Line: Author affiliation(s) For
different affiliations, use numbered superscripts
Fourth Line: Body of Abstract (not to exceed
Preparing and Displaying Posters
for RAW 2007
Posters will be displayed in the meeting
room along the rear wall. We will have enough space to display all
posters for the length of the meeting; all posters should be placed in
their assigned location the first morning of the conference. Posters
will be clustered by topic, as you indicate on your abstract. Your
poster's dimensions should measure no more than 47" wide by 39" high
(1.2m by 1m). Please read the directions below on Preparing Effective
Posters before constructing your poster, ESPECIALLY if this is your
first poster presentation.
An effective poster has neither the
page-by-page format of a journal article nor the minimalism of slides in
a verbal presentation. A poster should be self-contained and
self-explanatory, allowing viewers to proceed on their own while leaving
the author free to discuss points raised in inquiry. It should have an
effective balance of figures and text. The amount of text should be
sufficient to explain the figures, but kept to the minimum necessary for
presenting the main points of the poster.
Traditionally an introduction is placed at
the upper left and a conclusion at the lower right, both in large type.
A helpful modification of this format is to place the conclusions up
front, in the upper left corner , to prevent poster browsers from
getting kinks in their necks. You should not find it necessary to post a
copy of the abstract.
The poster session offers a more intimate
forum for discussion than a slide presentation, but discussion becomes
difficult if the author has to devote most of their time explaining the
poster to a succession of viewers. In the busy environment of the
poster sessions most viewers will not force themselves to read your
poster's text for more than a few minutes. Thus, anyone reading your
poster should be able to pull out the central message in seconds.
PRINT SIZE AND MATERIAL
Posters should be no larger than 47"
by 39" , and should attach easily to a surface with pushpins.
For effective use of this space, organize illustrations and text using a
grid plan. Arrange materials in columns rather than rows. It is easier
for viewers to scan a poster by moving systematically along it rather
than by zig-zagging back and forth in front of it. Place your most
significant findings at eye level immediately below the title bar, and
the supporting data and/or text in the lower panels.
For conventional multi-panel posters, four
to five columns can be formed using poster elements printed on 11" wide
paper (or 29-30 cm wide A4 or B5 paper) with suitable spacing or
borders. Materials may be mounted on colored poster board. You may want
to group logically consistent sections or columns of the poster on
backgrounds of the same color. Background colors should be muted; shades
of gray are also effective. More information on Power-point
generated posters is given below.
Prepare a banner for the top of the poster
indicating the abstract title, author(s) and affiliation(s). Lettering
should be at least one inch high. You may include a longer and more
Figures should be designed to be viewed from
a distance and should use clear, visible graphics and large type. Color
can be effective if used sparingly; use saturated dark colors on white
or pale backgrounds and rich, light colors on dark backgrounds. Remember
that 10% of your male viewers cannot distinguish red and green (blue
stands out to them). Although each figure should illustrate no more
than one or two major points, figures need not be simple. The main
points should be clear without extended viewing (many people will be in
a hurry), but detail can be included for the aficionado.
The sequence of illustrations or panels
should be indicated with numbers or letters at least one inch high.
(Omit "Fig." or "Figure"; it is unnecessary and occupies too much
Each figure or table should have a heading
of one or two lines in very large type stating the "take-home" message.
Additional essential information should be provided below in a legend
set in 16 point or larger type. If you cannot read the poster
comfortably from a meter's distance, the text is too small or too dense.
Minimize Narrative . The
introduction should be no longer than a traditional abstract. Text
that would normally appear in the body (Results and Discussion) of a
manuscript can be integrated in figure legends. It should describe
concisely not only the content of the figure but also the conclusions
that are derived. Details of methodology should be brief and should be
placed at the end of each legend.
Use large type in short,
separated paragraphs with unjustified (ragged right) margins (i.e. just
like in these instructions). Numbered or bulleted lists are effective
ways to convey a series of points.
Hint 1: serifs were invented to improve
legibility. Use a font with serifs for most text.
Hint 2: lower case text is easer to read
THAN CONTINUOUS UPPER CASE TEXT so don't set entire passages in
uppercase (all capitals). Extensive boldface type presents similar
POWERPOINT AND RELATED TECHNIQUES
Posters can now be generated easily using
Power-point , and printed out at university visualization labs
or at copy shops. These posters look good, and can be transported easily
to the meeting in a poster tube. They are also easier to put up at the
meeting than cut-and-paste posters.
These posters are constructed on a single
Power-point slide or page. Go into
before designing the poster to set your page at
custom , with
the correct orientation and the dimensions of the final poster.
Effective Power-point presentations work best with three to
four columns, and with balanced (symmetrical) groupings of text and
figures. Text size should be at least 24 font, with larger fonts (for
example 32) vastly preferred by anyone with glasses! Headings
(introduction, methods, etc) can be much larger; this helps the reader
orient quickly across the poster. You can also use bold and/or
different colored text (for example dark blue and bold) to draw the
reader to major points. The title banner should be very large (66 font
or larger), with authors and affiliation in smaller font (approximately
The use of Power-point with
imported pictures or stock formats allows a dizzying array of
backgrounds. Please keep in mind that the message, not the background,
is the heart of the poster. Do not get carried away by the
possibilities. If the background is medium to dark, use white text
instead of black. Your visualization lab can do a test print on
letter-sized paper before printing the larger poster. This is highly
recommended if you are using black text on any but the lightest
background colors, and is useful for catching typo's, problems with
figure legends and alignment problems. Also, avoid reflective
Credits: These instructions were modified
from those found at the Animal Behavior Society website:
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